Privacy Policy and GDPR Statement

Website Privacy Policy

The policy: This privacy policy is for this website; www.newton-pc-notts.co.uk and newtonparishcouncil.com served by Newton Parish Council and governs the privacy of its users who choose to use it. It explains how we comply with the GDPR (General Data Protection Regulation), the DPA (Data Protection Act) [pre GDPR enforcement] and the PECR (Privacy and Electronic Communications Regulations).

This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR, DPA & PECR are adhere to. Additionally it will explain the use of cookies or software, advertising or commercial sponsorship from third parties and the download of any documents, files or software made available to you (if any) on this website. Further explanations may be provided for specific pages or features of this website in order to help you understand how we, this website and its third parties (if any) interact with you and your computer / device in order to serve it to you. Our contact information is provided if you have any questions.

The DPA & GDPR May 2018

We and this website complies to the DPA (Data Protection Act 1998) and already complies to the GDPR (General Data Protection Regulation) which comes into affect from May 2018. We will update this policy accordingly after the completion of the UK’s exit from the European Union.

Use of Cookies

This website uses cookies to better the users experience while visiting the website. As required by legislation, where applicable this website uses a cookie control system, allowing the user to give explicit permission or to deny the use of /saving of cookies on their computer / device.

What are cookies? Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit.

Website Visitor Tracking

This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

Adverts and Sponsored Links

This website may contain sponsored links and adverts.

Clicking on any such adverts will send you to the advertisers website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computers hard drive. Users should therefore note they click on sponsored external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Downloads & Media Files

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti virus software or similar applications.
We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti virus software or similar applications.

Contact & Communication With us

Users contacting this us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.

Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in ‘The policy’ above.

External Website Links & Third Parties

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites)

Shortened URL’s; URL shortening is a technique used on the web to shorten URL’s (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (example: http://bit.ly/zyVUBo). Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Policy & Usage

We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.

Photographic Guidelines

Introduction

The Parish Council recognises the need to manage the manner in which images of children and young people are used on the Newton Parish Council Website. For the purposes of this document, Newton Parish Council Website (the Website) includes all images displayed on www.newton-pc-notts.co.uk and any sub-domains of that website which includes official Social Media platforms, where used.

The Parish Council recognises that it has a duty of care to ensure that the child’s welfare as well as their right to privacy, are protected.

The Parish Council also recognises the importance of ensuring that the Website is an inclusive space, which accurately reflects the demographic of the parish in terms of gender, age, race and disability.

Children and young people form an important part of our community and in reporting and representing events within the village, images of children and young people may be displayed on the Website provided that the child’s welfare and right to privacy are protected.

The Law

The Protection of Children Act 1978 and Section 160 of the Criminal Justice Act 1988 make it an offence to make, distribute, show, or advertise indecent photographs of children.

Photographs and visual images are regarded as personal data under The General Data Protection Regulation (GDPR) 25 May 2018. Under GDPR, personal data must be:

  • Fairly obtained
  • Accurate
  • Kept up to date
  • Kept and used only for one or more specified lawful purposes

There is no specific legal constraint on taking photographs or displaying photographs of children and young people provided that the photographs are taken in a public place and are not sexual in nature and the Parent or Guardian has provided consent for those children under the age of 16.

Guidelines

General

  1. The Parish Council will maintain a record of who supplies images displayed on the website
  2. Images of children and young people supplied to the Parish Council will be used only for the purpose for which they were provided and for no other purpose
  3. Copyright and ownership of all such photographs remains with the photographer
  4. Photographs must be supplied by the photographer or a person supplying them with the permission of the photographer, unless the photographs are in the public domain
  5. No photographs or images shall be permitted that are of a sexual or indecent nature

Parental Consent

  1. Parental Consent under GDPR 25 May 2018 must be provided for any photographs of children under the age of 16 taken within a private environment. A private environment is one which is not ordinarily open to members of the general public
  2. Photographs of children under the age of 16, taken within a public place, require Parental Consent under GDPR 25 May 2018. A public place is one that is open to the general public at all or most times.
  3. The Parish Council will remove all photographs of young people and children from the Website when requested to do so by the parents or guardians as soon as practically possible

Welfare of Children and Young People

  1. When images of children and young people are used, care should be taken not to identify the child. We would recommend that the name of the child is not identified alongside the photograph and where a name is used, it should be a first name only
  2. A child’s name may be used in full, accompanying a photograph, where the photograph illustrates an acknowledgement of that child, for instance an award ceremony. Where a child’s name is used Parental Consent under GDPR 25 May 2018 must be obtained regardless of whether it is a public or private location
  3. Images will not be passed to other third parties (for example, local media), without full Parental Consent as referenced in (10) above
  4. Images of children who are vulnerable will not be used
  5. Images likely to cause embarrassment or upset to a child will not be used
  6. Images of children and young people will only be used where they are properly dressed as appropriate to the activity depicted

Resources & Further Information